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Eday
is a membership based enrichment day program for homeschooling families in the
The purpose of the EDay system is to simplify the registration process for the North Pittsburgh Homeschool Enrichment Day Program. By providing a means for the information on members, courses and registration to be maintained electronically, the EDay system seeks to replace the current tedious and time consuming paper-based system. The system allows for members to easily propose courses and register their children for courses. The administrator of the system is then able to efficiently monitor the registration process by approving new member requests and course requests as well as reviewing all registrations and determining final course enrollment. Through the online EDay System, registration in the enrichment day programs is a user-friendly and reliable process that will encourage greater participation in this valuable program.
At any time after you have logged into EDAY, simply click on the Logout link located in the upper right-hand corner and you will be immediately logged out.
At any time after you have logged into EDAY, simply click on the Logout link located in the upper right-hand corner and you will be immediately logged out.
1. Select the Approve button next to the family whose application you wish to view from the homepage or select the “Approve New Member” option from the Member Services tab at the top of the admin page.
2. The family’s application will be displayed on the screen. Review the application and decide whether the family will be approved for membership.
3. If you intend to approve the member, click on the Approve New Member button at the bottom of the screen. An email confirmation will be sent to the member with their login confirmation and the system will be updated so that they may login.
4. If you intend to deny the member access to the registration system, click on the Reject Member button at the bottom of the screen. An email will be sent to the family informing them of your decision.
1. On the administrator homepage the list of courses pending approval will be displayed. This can also be accessed by clicking on the “Approve Courses” link in the “Course Information” menu at the top of the page.
2. Click on View to bring up the course details and read over the information proposed.
3. If you intend to approve the member, click on the Approve Class button at the bottom of the screen. An email confirmation will be sent to the member informing them that their course has been approved. If this is the first course they are teaching, a second email will be sent informing them that they now have teaching family privileges.
Set Semester Dates
1. In the global navigation at the top of the screen, roll over the “Semester Preferences” tab and click on the “Set Semester Schedule” option from the admin page. All fields are required except “description”.
2. Click on the calendar icon to the right of the field. Click on the date you would like the high school or E-day semester to start and end.
3. To set a date for teachers’ kids to enroll, click on the calendar icon and pick an appropriate date.
4. To set a date for members’ kids to enroll, click on the calendar icon and pick an appropriate date.
5. You may choose to give a description of the semester (for example, any holidays).
6. A confirmation page will appear with the all of the semester information you have just entered.
1. In the global navigation at the top of the screen, roll over the “Semester Preferences” tab and click on the “Input Room Information” option from the admin page. All fields marked with an asterix (*) are required.
2. Enter a room name for the classroom. For example, there are 4 floors each named a different color. Each room on the floor has a room number, so a room name could be Yellow-5.
3. Select the type of room for the classroom. The choices are classroom, kitchen, or computer lab.
4. Enter the room size in the “capacity” field.
5. You may enter a description of the room including the way the classroom is set up, how many windows the class has, if it has a closet, etc.
6. When you are finished entering all the information requested on the room select the Input Room Information button.
7. A confirmation page will appear with the all of the information you have just entered.
1. In the global navigation at the top of the screen, roll over the “Semester Preferences” tab and click on the “Edit Room Information” option from the admin page.
2. A list of rooms will be displayed with their respective capacity and description.
3. Click on the edit link in the row of the room that you want to change.
4. A form will be displayed similar to that of Input Room Information, however all information for the room chosen will be displayed in the fields. Review the information and decide what room information to change.
5.
When you are finished changing all the
desired information for the room select
the Update Room Information button.
1. Click on the Propose A Course link in the Course Information Menu at the top of the screen.
2. Enter the required course information. This includes the name, grade level range, class size range, the level (Eday or Highschool), and the requested number of assistants for your class. Also include a description for the class that will be seen by members when they search for courses to enroll in.
3. Indicate any special requests you may have. Include your preferred teaching hours and any other specific constraints in the Special Requests field.
4. When you are finished entering all the information requested on each member, select the Continue button.
5. You will be contacted by the administrator when your course is approved.
1. Click on the Edit Course Information link in the Course Information menu at the top of the screen.
2. Select the course you would like to edit.
3.
The current course information will appear
on the screen. You may edit any of the fields available.
4. When you are finished editing the information click the Update Course button at bottom of the screen.
5. A
confirmation page will be displayed if all the information you have updated is
valid. Review the information to make
sure all the changes are correct. Click the Confirm button at the bottom
of the page.
To begin, click on the Set Course Room/Time link in the “Student Enrollment” menu at the top of the screen.
Layout:
Course info box: Located at the top of the page, this is
where information about a selected course will be displayed and times can be
set.
Course Calendar: Located in the middle of the screen
this calendar will show all of the currently scheduled courses on Tuesdays and
Fridays. The administrator may click on
the course name of their choice to bring up the course info box for that class.
Unscheduled Course List: Located in the upper right corner
of the page, this list contains all of the unscheduled courses. The administrator may choose the course they
would like to schedule. This will bring
the course info box up for that class.
1. Select
the course to schedule: The administrator can either select a course
from the course calendar or the unscheduled course list and display the course
info box for that class.
2. Select
Times and Dates:
The administrator may now choose the start time and end time for the course and
the days it will meet on by selecting the appropriate values in the course info
box.
3. Schedule
the Course: The data is submitted using the schedule link
in the course info box. Once this
happens the page will reload and the calendar will reflect the updated course.
1. Click the Delete Course button from the Course Information tab located at the top of the screen.
2. Select a Course from the drop down and click Review and Delete
3. Review course information and click Delete Course to complete deletion
1. From the course description, click on the View Class Roster button at the bottom.
2. Click on the Send Course Email link.
3. Enter an email subject and message. When you are finished, click on the Ok button at the bottom of the screen.
4. A confirmation page will appear. Review the email you are going to send. If you are satisfied with the message, click on the Send button at the bottom of the screen and the email will be sent to all members in the class.
1. Click on the View Member Directory link in the Member Services menu at the top of the screen.
2. A table with information on all of the members who have permitted to share their profile with others will appear.
3. To sort member information by last name, click on the first letter of the lastname you are interested in.
4.
To create a PDF, click on the PDF Version link at the top of the page.
1. Click on the Apply for Membership link under the Member Services menu at the top of the screen.
2. Enter your family’s contact information. All fields marked with an asterix (*) are required for application submission.
3. Specify the number of parents and children in your family as well as the number of years you have been homeschooling your kids.
4. Indicate whether you want to share your information with other members and click on the Continue button.
5. Enter information on each family member. Provide the firstname, lastname and gender of each member. For each child, you must also provide their date of birth and grade level.
6. Click on the Continue button.
7. A confirmation page will appear with the all of the information you have entered. If the information displayed is correct, select the Submit Application button to complete the submission.
Click on the Edit Family Information link under the Member Services menu at the top of the screen. Select the family whose information you would like to edit and then choose from the following.
Contact Information
1.
Select Contact Info Tab
2.
The current contact information on the family
will appear. You may edit any of the
information on this page.
3.
When you are finished updating your contact
information, click on the Update button at the bottom of the screen.
4.
A confirmation page will be displayed. Review the information to make sure you have
made the appropriate changes.
5.
Click on the Confirm button at the bottom of the
page and the profile in the system will be changed accordingly.
1. Select the Current Member Information Tab
2. The current information on each member will appear. You may edit any of the information on this page.
3. Click on the Update button at the bottom of
the screen.
4. A confirmation page will be displayed. Review the information to make sure you have made the appropriate changes.
5. When you are ready to permanently submit these changes, click on the Confirm button at the bottom of the page and your member profile in the system will be changed accordingly.
Job Preferences
1. Select Job Preferences Tab
2. All of the current jobs will be displayed with checkboxes next to each. Any jobs for which the family indicated an interest in the past will be selected.
3. Review the current selections. To remove a job preference, click on the checkbox to remove the check. To add a job preference, click on the empty checkbox next to the name of the job so that a check symbol appears. To proceed, click on the Update button at the bottom of the screen.
4. A confirmation page will be displayed. Review the information to make sure you have made the appropriate changes.
5. When you are ready to permanently submit these changes, click on the Confirm button at the bottom of the page and your job preferences in the system will be changed accordingly.
Family Description
1. Select the Family Description Tab.
2. The current description for the family will appear. You may make any desired changes to the description on this page.
3. When you are finished updating your description, click on the Update button at the bottom of the screen.
4. A confirmation page will be displayed. Review the description to make sure you have made the appropriate changes.
5. When you are ready to permanently submit these changes, click on the Confirm button at the bottom of the page and your description in the system will be changed accordingly.
Add Member
1. Select the Add Member Tab.
2. Indicate the number of new members you are adding to your family’s profile and click on the Go button.
3. Enter firstname, lastname, gender, birthday and grade for each new member. When you are finished entering all of the fields, click on the Update button at the bottom of the screen.
4. A confirmation page will be displayed. Review the information to make sure the information you are adding is accurate.
5. When you are ready to permanently submit these updates, click on the Confirm button at the bottom of the page and your profile in the system will be changed accordingly.
Send Email
1. Click on the Send Email link in the Member Services menu at the top of the screen.
2. Either select individual members to email from the listbox (to select multiple members from the listbox, hold down the ‘control’ button) or select the checkbox to email the entire directory.
3. Enter a subject for your email.
4.
Enter
an email message.
5.
Click
on the Send button at the bottom of the screen.
1. Select the Register Student In Course
link the Student Enrollment Menu at the top of the screen.
2. Select the family you would like to
register.
3. The
current classes for students of the family will appear. You may delete any courses a student is
registered in.
4. Click on the name of a student to enroll
him/her in a course.
5. A
list of all courses offered will appear.
You may search for classes by start time and/or grade range.
6. Click on the name of the course you
would like to register a child in.
7. Click the Enroll button at the bottom of
the screen.
8. If
the course is an E-Day class, you will be taken to a list of courses offered at
the same time.
9. Click on the name of the class you would to
register for as your second choice.
10. You
will be returned to the current classes for students of the family with the new
courses in the registration table.
1. Select the Set Course Enrollment link from the Student Enrollment menu at the top of the screen.
2. The system will retrieve and display all current courses broken down by either E-Day or High school and Normal Enrollment Level or Low Enrollment Level
3. Names of students requesting registration can be viewed by Clicking on the Name of a course.
4. The system will retrieve and display all current registration requests broken down by First Choice and Second Choice in the case of E-Day courses.
5. Desired students can be enrolled by Checking Off check boxes next to student names and Clicking the Enroll Student button
6. System
displays confirmation page and this completes enrollment process
1. Select the Remove Student From Course link from the Student Enrollment menu at the top of the screen.
2. Choose the course whose enrollment you would like to edit.
3. Names of students enrolled in the course will appear. Click on the checkbox next to the names of the students who you would like to remove from the course and click on the Delete button.